Ebony and Ivory Coffee is looking for someone to join our team as a part time Executive Assistant. The right candidate is a self-starter, someone naturally motivated and ambitious to achieve success when it comes to their work. The right candidate also possesses a dynamic skill set, with professional experience in one or more fields ranging from social media, human resources, compliance, food service administration, event planning, marketing, and administrative support.

As Ebony and Ivory Coffee’s Executive Assistant, you can play a key role in a growing company. In addition to providing administrative support, you will work directly with the Owners to provide support with special projects and new initiatives.

ADMINISTRATIVE RESPONSIBILITIES:

  • Act as the point of contact among managers, employees, customers and other external partners

  • Manage information flow in a timely and accurate manner

  • Review, respond to, or forward general email inquiries

  • Assist with scheduling appointments and maintain up-to-date Google calendar

  • Review and reconcile payroll hours

  • Maintain accurate and up-to-date compliance records

  • Reconcile cash logs

  • Receive invoices into the inventory management database and follow-up with vendors or team members regarding discrepancies

  • Personally assist ownership as needed by coordinating and scheduling activities

  • Oversee the planning and execution of private events and caterings

  • Work with Owners on special projects

SOCIAL MEDIA & CREATIVE RESPONSIBILITIES:

  • Work with Owners to create content and implement monthly social media calendar

  • Assist in composing and formatting bi-monthly emails via Square

  • Create signage for café and work with vendors for special assignments

  • Establish relationships with local businesses and non-profits in line with our mission, Create Community

  • Coordinate logistics for special events, serving as a point of contact with external partners

OTHER RESPONSIBILITIES:

  • Work with Owners to maintain back end of the inventory database

  • Deliver items from Lacey shop to Federal Way shop twice a week. (Monday and Thursday)

  • Work with Owners to ensure new beverage and food information is updated across all platforms including POS, menu boards, and mobile order platforms

COMPETENCIES

  • Work experience as an Executive Assistant, Personal Assistant or similar role

  • Professional experience with social media, human resources, compliance, food service administration, event planning, marketing, or administrative support

  • Outstanding organizational and time management skills

  • Excellent verbal and written communication skills

  • Ability to compose professional and timely emails

  • Ability to prioritize tasks based on degree of importance and level of required resources

  • Effective communicator

  • Ability to summarize different approaches and perspectives

  • Ability to identify and flag risks to project timelines

  • Required: Proficiency in Word, Excel, PowerPoint, 

  • Desired: Square

COMPENSATION

  • $30,000 annually (Part Time) 

*This position will become a full time position, as we add our new locations. Pay increase and benefits will be included at full time. 

  • Enjoy on-the-house espresso beverages, coffee, and tea while on the job

  • 50% off food items

APPLY

  • Submit your application on our website.

  • Submit résumé, and references to management@ebonyandivorycoffee.com

  • We are hoping to hire someone with experience in one or more fields ranging from social media, personal assistance, food service administration, event planning, marketing, and administrative support. In your email with your resume and references, tell us about some of your accomplishments in any of these fields that you are most proud of and share why.

Company Description

Ebony and Ivory Coffee is a vibrant coffee shop with 2 locations (Lacey and Federal Way WA). Our mission to Create Community, represents who we are as individuals and as a team and we often partner with local organizations to simply bring people together! By working at Ebony and Ivory Coffee, you are demonstrating a commitment to making a difference in our community.